Everything between the protocol and the lead at your site.
Strategy, creative, media and lead delivery for clinical trial recruitment, plus the web, search, social and reporting work around them.
From the first read of the protocol to the weekly report.
Protocol
The hardest criteria to fill, found first.
Creative packet
Copy, images and channel versions, checked together.
IRB approval
Your IRB approves the packet. Nothing runs outside it.
Campaigns live
Ads and pre-screens run on the channels that fit.
Leads to sites
Qualified leads reach each site within minutes.
Weekly report
Leads against your range, and what changed.
Core services: what every study gets.
Protocol and recruitment strategy
We read the protocol first, find the eligibility criteria that will be hardest to fill, and choose the funnel and the channels that fit them.
You receiveA written strategy before the creative brief
IRB-ready creative
Headlines, body copy and images are written and checked together, then delivered as one packet with the options your IRB can approve. Nothing runs outside what it approves.
You receiveOne packet: copy, images and channel versions
Paid social and search
Campaigns are built around your criteria and your sites, read on the qualified leads they bring, and adjusted weekly inside the limits of the approval.
You receiveA change log of every adjustment
Lead delivery
Qualified leads reach each site within minutes in the format the site works from, and every lead can be traced from the ad to the site.
You receiveEvery lead traceable from ad to site
Pre-screens and landing pages
Most studies use the ad platform’s instant lead form with pre-screen questions built from your criteria. Some get a longer landing-page pre-screen.
Participant follow-up
Each new lead who agreed to automated texts on the form gets a text first. The study’s IRB-approved pre-screen questions are asked word for word, replies are answered only from the approved FAQ, the site visit is booked, and anything off the script goes to a person. Set up for each study once your IRB approves its script.
Weekly reporting
One report with leads delivered against your agreed range, the reasons people do not pass the pre-screen, what changed in the campaign and the leads sent to each site. The samples page shows its layout.
Site support
We work with your site coordinators on how a lead arrives and what to do with it, so the hand-off holds when a site is busy.
Specialist services, for a study or on their own.
Web, search, social, design, video, CRM and analytics work for study sites, sponsors and CROs. Each service has one specialist who owns it.
Web and findability
The pages a lead lands on, and being found in search and in AI answers.
Web development and WordPress
Study landing pages, pre-screen pages and site updates, on a fast static stack or on WordPress for teams that need, have or prefer it. Every change is previewed and checked on phones and desktops before it goes live.
Kai Web developmentSEO
Search performance reads, technical fixes, sitemaps and structured data, so a study or sponsor page can be found by the people searching for it.
Ellis SEOGEO: findability in AI search
Checks that AI search tools can read your pages and tracks how they cite them, so answers about your study or company point to the right source.
Juno AI search visibility (GEO)
Creative, video and social
The content, made once and checked against the protocol.
Copywriting and creative direction
Creative brief, ad copy and channel versions for each study, in the options your IRB can approve.
Sloane Creative direction and copyGraphic design
Ad images, flyers and brand assets for each packet, from licensed stock comps.
Iris Graphic designVideo
Short videos and motion graphics for ads and for your own site or sponsor materials.
Theo Video and motionSocial media management
A content calendar and scheduled posts for your study or company channels, each approved before it is scheduled.
Harper Social media
Media, systems and measurement
How the campaigns run, how leads move, and what the numbers say.
Ad operations
Paid social campaigns built and managed with a test plan and a change log. Budgets and launches are approved before they run.
Blake Paid media and ad operationsCRM administration and integration
Sets up the lead mailbox and the routes that deliver leads to sites, and each campaign in them. A connection to your CRM is built for the study that needs it and tested before the first lead goes through.
Reese CRM and integrationsDaily pacing and lead-quality checks
Campaign pace against the agreed lead range, form quality and rejected leads, read every day.
Dana Pacing and lead qualityAnalytics and reporting
A funnel report for each campaign, and a weekly report to the sponsor or CRO, delivered on a sign-in page and by email.
Sam Reporting and analytics
Planning, compliance and quality
The checks around the work.
Project management
Study setup, the task list and a weekly status to the client.
Avery Account and project managementRecruitment strategy
Reads the protocol, finds the criteria that will be hardest to fill and picks the funnel.
Rowan Recruitment strategyProposals and RFP responses
Drafts proposals, quotes and executive summaries from your protocol and budget.
Quinn Proposals and RFPsCompliance review and IRB submissions
Checks every line for efficacy claims, eligibility wording and ad-platform rules, and prepares the IRB submission.
Morgan Compliance and IRB submissionsQA and testing
Walks each page and form end to end with a recording, and rehearses the lead path on a test stack.
Parker QA and testing- Coming soon
Privacy and security support
Written policies, a risk register and regular access reviews, kept current with the evidence behind them.
Wren Privacy and security support
One accountable lead. A specialist for every part of the work.
Nick Bostic leads Enrollmentum and approves everything that reaches a client, an IRB or a participant. The specialists behind each service are AI, each focused on one area, from protocol strategy to QA.
Where Nick has worked on recruitment.
These are the areas of studies Nick Bostic has worked on across his career. Each study starts from its own protocol, so an area missing here is a conversation and not a no.
- Allergy and immunology
- Rheumatology and osteoarthritis
- Chronic pain
- Obesity
- Migraine and other neurology
- Cardiovascular
- Rare disease
- Substance use
- Dermatology
- Women’s health
- Psychedelic research
How we work with participants and their data.
The study site decides who is eligible. We give no medical advice.
We do not currently run a phone call center. A study can add a text and an email follow-up from its IRB-approved script; a person takes over anything off the script. Our pre-screen is a few short questions. The study site does the full screening and decides who is eligible.
Study leads are kept in a dedicated Amazon Web Services account, on HIPAA-eligible services under a Business Associate Agreement. Our AWS organization has opted out of AWS using that content to improve its AI services, and our pre-screen pages run no tracking code. The privacy page shows how a lead moves and who handles it.
Please do not send patient information by email.